http://jobsatstagnes.com/careers/administration-and-clerical-jobs en


Minimum of 1 year of experience



Typing Speed of 30 WPM



Summary: Responsible for accommodating the needs of patients, their families and other guests accessing various SAH services. Duties are widely diversified in functions and locale, and include pre-registration, registration, insurance verification and authorization, guest relations and other concierge related activities at various access points within SAH which includes the Emergency Department, Surgical and Main Entrances, Diagnostic Imaging Center , Lab Outreach, Cancer Center , and Seton Nuclear Cardiology Department. Patient interaction is required for all job duties.

Required Education: High School Degree or Equivalent

Required Experience: Minimum typing speed of 30 wpm

Must be able to complete mandatory 1 week training Monday - Friday from 9:00am - 3:00pm.]]> Tue, 15 May 2012 16:00:00 GMT 2433228-Maryland-Administration-and-Clerical


Minimum of 5 years healthcare experience



Typing Speed of 40 WPM



SUMMARY: The Secretary III supports and assists the Director, management and departmental staff to achieve the goals of the Department. Responsibilities include timely completion of departmental clerical duties; scheduling and transcribing minutes from committee and ad hoc meetings; distributing meeting materials and maintaining records for these committees, and tracking data and report submissions to the Department.

The incumbent will work closely with all physicians and department of medicine staff to ensure services are being billed timely and will monitor the billing entities performance to ensure optimal reimbursement. The Secretary III monitors all front end processes to ensure compliance with departmental and hospital policies.

The Secretary III will also assist in the development of presentation materials and graphs of data.

Carries out responsibilities in accordance with Ascension Health Core Values, St. Agnes policies/procedures and applicable civil laws. Is accountable for efficient use of resources and support of the St. Agnes mission.

Essential Functions:

- Timely completion of various departmental clerical duties such as filing, obtaining medical records, correspondence, typing, answering the phone (taking messages and screening calls), scheduling meetings (including coordinating room location and arrangements), and copying and distributing reports. Picks-up and delivers Departmental mail from the hospital mailroom and from other hospital offices or departments.

- Distributes agendas and minutes and organizes and distributes meeting materials for specified within the expected timeframes.

- Distributes monthly reports, maintains the database, and tracks the receipt of responses. Tracks reports submitted to the Council. Assists in follow-up of outstanding reports.

- Monthly and as-needed maintenance, ordering and stocking of supplies for the Department from Staples, the Store Room, the Print Shop, and other outside vendors.

- Prints periodic reports from designated websites, such as the Ascension Health Exchange, JCAHO, and Maryland Health Care Commission; makes and distributes copies according to an established schedule.

- Maintains the calendar of events; coordinates room location and arrangements for Food Services and Housekeeping Services as needed. Assists to prepare and distributes newsletters for patient safety and JCAHO readiness.

- Assists in the preparation for and participates in special departmental events.

- Maintains the Policy and Procedure Manual for the Department.

- Alternate contact point for practice management issues and business development for employed and contracted physicians within department.

- Alternate administration support person to Chair of Department of Medicine.

- Assists in coverage for daily office operations while support staff go on vacation or emergency call outs.

- Other job duties as assigned and directed by the chair.

Required Education: High School Diploma

Preferred Education: Degree in business/healthcare administration or related field.

Preferred License, Certification and/or Registration: N/A

Required Experience: Five (5) years clerical or secretarial experience working in a healthcare practice or outpatient setting. Typing speed 40 wpm. Demonstrated experience with Meditech.]]> Wed, 09 May 2012 16:00:00 GMT 2423494-Maryland-Administration-and-Clerical


Minimum of 2 years of experience



Typing Speed of 40 WPM



SUMMARY: The Secretary II requires advanced skills involving the functions of the Secretary I including typing, filing, scheduling appointments and receiving patients. The Secretary II also possesses a wide range of knowledge and judgment regarding policies and protocols and applies that knowledge to ensure the smooth flow of information to and from the department.

The Secretary II uses independent judgment to coordinate and complete clerical details of the department including organization of processes and information necessary for patient care within the department.

The Secretary II may assist in teaching clerical staff and volunteers. This position exercises good judgment in decisions associated with coordination of staff and physician efforts to provide appropriate patient care.

Frequent communication outside of the work group is required to resolve disagreements, reach agreements and clarify issues/processes. Responsibility exists to ensure that internal customers are satisfied with service. Communication with external contacts involves handling complaints, making adjustments, corrections, etc.

Carries out responsibilities in accordance with Ascension Health Core Values, St. Agnes policies/ procedures and applicable civil laws. Is accountable for efficient use of resources and support of the St. Agnes mission.

Principle Duties and Responsibilities :

· Schedules all outpatient tests, explains test as necessary, give pre-test instructions. Composes and distributes next day’s outpatient schedule to staff.

· Performs telephone reception for the department handling requests for information and routing calls appropriately within the department and/or other areas.

· Transcribes all department test reports using computer systems.

· Maintains all department files, including giving verbal reports, copying, faxing or mailing information to other health care providers.

· Greets outpatients arriving to the department. Affirms the patient’s arrival with technical staff and affirms test time with patients.

· Determines priorities for the completion of various department correspondence, transcription and filing.

Required Education: H igh school diploma or general education degree (GED)

Preferred Education: None

Required Certifications, Licenses, Registrations: None

Preferred Certifications, Licenses, Registrations: None

Required Experience: Minimum t wo years experience as a medical secretary. Must demonstrate an excellent working knowledge of medical terminology. Word processing and other related computer skills. Must demonstrate accurate typing skills at a minimum of 40 wpm. Must demonstrate a superior command of the English language and good communication skills.

Preferred Experience: Medical secretary experience.

Supervisory Responsibilities: This position has no supervisory responsibilities.]]> Thu, 03 May 2012 16:00:00 GMT 2405334-Maryland-Administration-and-Clerical


Minimum of 2 years of experience



Typing Speed of 40 WPM



SUMMARY: The Secretary II requires advanced skills involving the functions of the Secretary I including typing, filing, scheduling appointments and receiving patients. The Secretary II also possesses a wide range of knowledge and judgment regarding policies and protocols and applies that knowledge to ensure the smooth flow of information to and from the department.

The Secretary II uses independent judgment to coordinate and complete clerical details of the department including organization of processes and information necessary for patient care within the department.

The Secretary II may assist in teaching clerical staff and volunteers. This position exercises good judgment in decisions associated with coordination of staff and physician efforts to provide appropriate patient care.

Carries out responsibilities in accordance with Ascension Health Core Values, St. Agnes policies/ procedures and applicable civil laws. Is accountable for efficient use of resources and support of the St. Agnes mission.

Principle Duties and Responsibilities:

· Transcribes all department test reports using computer systems.

· Performs telephone reception for the department handling requests for information and routing calls appropriately within the department and/or other areas.

· Maintains all department files, including giving verbal reports, copying, faxing or mailing information to other health care providers.

· Schedules all outpatient tests, explains test as necessary, give pre-test instructions. Composes and distributes next day’s outpatient schedule to staff.

· Greets outpatients arriving to the department. Affirms the patient’s arrival with technical staff and affirms test time with patients.

· Determines priorities for the completion of various department correspondence, transcription and filing.

· Copies and distributes all departmental test reports.

· Picks up and distributes mail.

· Rotates to departmental sub-sections for staffing coverage, as necessary.

· Assists technical staff with patient log entries, holter monitors, charge entries and requisitions.

Required Education: H igh school graduate

Preferred Education: None

Required Experience: Two years experience as a medical secretary. Must demonstrate an excellent working knowledge of medical terminology. Word processing and other related computer skills. Must demonstrate accurate typing skills at a minimum of 40 wpm. Must demonstrate a superior command of the English language and good communication skills.

Preferred Experience: Cardiovascular and/or Imaging Services experience]]> Mon, 30 Apr 2012 16:00:00 GMT 2391284-Maryland-Administration-and-Clerical


Minimum of 3 years of experience



SUMMARY: A Medical language specialist transcribes dictation by physicians and other healthcare providers in order to document patient care. The associate will also be involved in the research of questions and in the education of others involved with patient care documentation.

Principle Duties and Responsibilities: An associate in this position is given transcription assignments that require a seasoned depth of knowledge in all medical and surgical specialties. Associates at this level are able to transcribe all work types for all medical and surgical specialties. Associates are able to resolve problems independently.

Required Education: High school diploma.

Required Experience: 3 years experience as a Medical Record Transcriptionist to include all work types, e.g., H&P, Consults, Operative Reports, Discharge Summaries, etc.

Required Competencies/Behaviors:

· Demonstrates extensive knowledge of medical transcription guidelines and practices.

· Produces quality transcription with a 98% accuracy rate.

· Must transcribe all work types at a productivity rate of 1,000 lines per day.

· Demonstrates proven skills in English usage, grammar, punctuation, style, and editing.

· Demonstrates the ability to use designated professional reference materials.

· Demonstrates computer skills using dictation and transcription equipment, and other equipment as specified.

· Works under pressure with time constraints.

· Demonstrates the ability to concentrate.

· Demonstrates listening skills.

· Demonstrates eye, hand, and auditory coordination.

· Maintain the privacy and confidentiality of protected health information.

· Complies with the standards of conduct and CRP]]> Mon, 02 Apr 2012 16:00:00 GMT 1488539-Maryland-Coder-and-Health-Information