http://jobsatstagnes.com/careers/administration-and-clerical-jobs en


Minimum of 1 year of experience



Summary: Responsible for accommodating the needs of patients, their families and other guests accessing various SAH services. Duties are widely diversified in functions and locale, and include pre-registration, registration, insurance verification and authorization, guest relations and other concierge related activities at various access points within SAH which includes the Emergency Department, Surgical and Main Entrances, Diagnostic Imaging Center , Lab Outreach, Cancer Center , and Seton Nuclear Cardiology Department. Patient interaction is required for all job duties.

Required Education: High School Degree or Equivalent

Required Experience: Minimum typing speed of 30 wpm

Must be able to do mandatory one week training Monday - Friday from 9:00am - 3:00pm]]> Sun, 05 Feb 2012 14:00:00 GMT 2149423-Maryland-Administration-and-Clerical


Minimum of 2 years of experience



SUMMARY: The Secretary II requires advanced skills involving the functions of the Secretary I including typing, filing, scheduling appointments and receiving patients. The Secretary II also possesses a wide range of knowledge and judgment regarding policies and protocols and applies that knowledge to ensure the smooth flow of information to and from the department.

The Secretary II uses independent judgment to coordinate and complete clerical details of the department including organization of processes and information necessary for patient care within the department.

The Secretary II may assist in teaching clerical staff and volunteers. This position exercises good judgment in decisions associated with coordination of staff and physician efforts to provide appropriate patient care.

Frequent communication outside of the work group is required to resolve disagreements, reach agreements and clarify issues/processes. Responsibility exists to ensure that internal customers are satisfied with service. Communication with external contacts involves handling complaints, making adjustments, corrections, etc.

Carries out responsibilities in accordance with Ascension Health Core Values, St. Agnes policies/ procedures and applicable civil laws. Is accountable for efficient use of resources and support of the St. Agnes mission.

Principle Duties and Responsibilities :

· Schedules all outpatient tests, explains test as necessary, give pre-test instructions. Composes and distributes next day’s outpatient schedule to staff.

· Performs telephone reception for the department handling requests for information and routing calls appropriately within the department and/or other areas.

· Transcribes all department test reports using computer systems.

· Maintains all department files, including giving verbal reports, copying, faxing or mailing information to other health care providers.

· Greets outpatients arriving to the department. Affirms the patient’s arrival with technical staff and affirms test time with patients.

· Determines priorities for the completion of various department correspondence, transcription and filing.

Required Education: H igh school diploma or general education degree (GED)

Preferred Education: None

Required Certifications, Licenses, Registrations: None

Preferred Certifications, Licenses, Registrations: None

Required Experience: Minimum t wo years experience as a medical secretary. Must demonstrate an excellent working knowledge of medical terminology. Word processing and other related computer skills. Must demonstrate accurate typing skills at a minimum of 40 wpm. Must demonstrate a superior command of the English language and good communication skills.

Preferred Experience: Medical secretary experience.

Supervisory Responsibilities: This position has no supervisory responsibilities.]]> Thu, 02 Feb 2012 14:00:00 GMT 2145066-Maryland-Administration-and-Clerical


Minimum of 2 years of experience



Summary: Performs technical scanning duties requiring computer and data entry skills and use of computer information. Duties performed include scanning all medical records for the Electronic Legal Record (ELR) and/or scanning medical records for release of information for internal and external requestors. Responsible for maintaining the integrity and accessibility of patients' electronic medical records.

Required Education: High School Diploma

Required Experience:

-Two years experience performing Health Information Management functions

-Must have worked independently in health care environment

-Must have experience interacting with working with the public

-Computer knowledge and data entry skills

-Analytical skills for analysis and problem solving

-Excellent organization skills and attention to detail

Required Competencies/Behaviors:

-Demonstrates knowledge in the use of Information Systems resources to scan and print medical records

-Demonstrates ability to identify medical records forms and provide mneumonic accurately to ensure accurate scanning of all documents in the medical record.

-Demonstrates knowledge of the department's record flow.

-Demonstrates communication skills to provide customer service and when necessary refer situations to management

-demonstrates ability to work in fast pace environments

-Meets department quality and productivity standards

-Maintains the privacy and confidentiality of protected health information

-Compiles with the standards of conduct and CRP]]> Wed, 25 Jan 2012 14:00:00 GMT 2123970-Maryland-Coder-and-Health-Information


Registered Nurse License Required



Minimum of 3 years of experience



SUMMARY: The Clinical Documentation Specialist ensures the overall quality and completeness of clinical documentation. Ensures compliance with the Joint Commission requirements.

Essential Functions:

Develop a collaborative work environment with physicians, nurses, other healthcare providers, and the coding staff. Conduct clinical concurrent reviews of inpatient medical records to improve the quality and completeness of physician clinical documentation. Works closely with the coding staff to assure documentation of discharge diagnoses, co-existing and co-morbidities, are a complete reflection of the patient’s clinical status and care. Query physicians when documentation fails to met legality, completeness, clarity, consistency or precision. Educates all members of the patient care team on an ongoing basis regarding clinical documentation improvement. Supports timely, accurate and complete documentation of clinical information used for measuring and reporting physician and hospital outcomes. Serves as a member of the Clinical Documentation Improvement Oversight committee Required Education: Associate’s or bachelor’s degree in related field

Preferred Education: ICD Coding and APR-DRG assignment courses.

Required License, Certification and/or Registration : Current Registered Nurse, Nurse Practitioner, or Physician’s Assistant license from the state of Maryland

Preferred License, Certification and/or Registration: Certified Coding Specialist ( CCS)

Required Experience:

· 3-5 years in an adult inpatient Med-Surgery or critical care unit

· UR or Care Management experience

· Experience with computers for data input/retrieval]]> Tue, 17 Jan 2012 14:00:00 GMT 2101799-Maryland-Administration-and-Clerical


Minimum of 1 year of experience



SUMMARY: The Medical Office Associate position is the primary level of front outpatient rehabilitation office responsibility incorporating advanced clerical skills along with a variety of general clerical procedures following prescribed methods. The position includes routine clerical and patient intake and scheduling duties. Responsibilities include completion of assignments with minimal supervision or direction, competency with computers and office equipment, and the ability to multitask numerous clerical tasks throughout the day. The incumbent must have clear and effective communication skills and the ability to interface comfortably with patients, staff, physicians, and third party payors. An orientation towards service excellence is required. This position requires a professional, courteous, and positive customer service demeanor.

Frequent communication outside of the work group is required to resolve disagreements, reach agreements and clarify issues/processes. Responsibility exists to ensure that internal customers are satisfied with service. Communicates with external contacts frequently and is responsible to ensure ongoing service.

Carries out responsibilities in accordance with Ascension Health Core Values, St. Agnes policies/ procedures and applicable civil laws. Is accountable for efficient use of resources and support of the St. Agnes mission.

Essential functions :

– Performs patient intake and registration

– Completes scheduling and registration for all Outpatient Rehabilitation Services patients

· Monitors outpatient schedules to ensure treatment frequency is met

· Monitors outpatient therapist schedules to ensure maximal efficiency

· Monitors patient evaluations on a daily basis

· Communicates all changes to patient and therapist schedules using electronic and/or internal messaging to include cancellations and no-shows, lateness,

– Maintains departmental mailings and communications

– Develops and maintains department medical records and prepares records for consolidation

· Creates and maintains outpatient charts within the medical records for Rehabilitation Services

· Processes and tracks certifications/recertifications

– Confirms outpatient appointments via phone

– Files patient information including patient schedules and external patient chart information

– Works with external facilities and departments to schedule services for patients with special needs (language, behavioral needs, fluoroscopy)

General duties:

– Consistently and independently follows established safety and infection control procedures. Intervenes in unsafe situations.

– Complies with the standards of conduct and Corporate Responsibility Program and seeks guidance when in doubt.

– Meets or exceeds expectations of individuals for whom service is provided.

– Participates on interdepartmental, hospital and departmental committees as appropriate.

Required Education: High school diploma or general education degree (GED); or equivalent combination of education and experience.

Preferred Education: One year certificate from college or technical school; or three to six months related experience and/or training: or equivalent combination of education and experience

Required Certifications, Licenses, Registrations: NA

Preferred Certifications, Licenses, Registrations: NA

Required Experience: One year of previous clerical or secretarial experience, preferably with a medical background

Preferred Experience: Two or more years of medical secretarial experience with electronic scheduling experience.

Supervisory Responsibilities: This position has no supervisory responsibilities.

Supervision received from: Office Manager, Rehabilitation Services

Specialized Knowledge or Skills:

Mathematical Skills:

- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals, ability to compute rate, ratio and percent and to draw and interpret bar graphs.

Reasoning Ability:

- Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Language Skills:

- Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees in the organization. Writing is required for basic communication.

Problem Solving:

- Problems encountered have usually been dealt with before and standard operating procedures are available.

Computer Skills:

Typing speed required: 30 wpm

- Entry Level Computer Skills:

§ Basic word processing skills

§ Basic spreadsheet skills

Basic database skills.

HJ]]> Wed, 09 Nov 2011 14:00:00 GMT 1923991-Maryland-Administration-and-Clerical